Document Management
Ensure your team members don’t waste time looking for documents with easy and comprehensive search functionality. In Assai’s Document Management System, documents are both secure and accessible.
Utilities
Assai helps the utilities industry to manage grids and assets effectively, allowing them to provide service to their community.
A DMS solution for the utilities industry
The utilities industry is essential for any community. Likewise, proper document management is essential for any utilities project. Assai delivers a DMS for complex projects such as water winning, water cleaning, waste and recycling sites, power grids and nuclear installations.
Clients such as Stedin, a power grid operator in the Netherlands, rely on us to store and manage their technical documentation..
Enabling document management and retrieval, Assai helps you to manage your files. From technical drawings to project plans, everything can be managed in Assai. Document types that are stored in Assai, include, but are not limited to:
- Personnel records
- Invoices
- Compliance documentation
- Leasing agreements
- Inspection documents
- Maintenance reports
How can Assai support Utilities sector?
Document Control
Our system streamlines your document workflows by proactively controlling document flows and timely interactions among all stakeholders.
Asset Information Management
Organize your documentation based on assets and asset structure. Easily track and manage all documentation related to your asset – from project initiation to decommissioning
Roles & responsibilities
Complex utilities projects involve various people accessing documents. These may include roles such as:
- Project managers
- Engineers
- Document controllers
- Other stakeholders in the business
- External parties such as subcontractors, construction engineers and maintenance contractors
All these roles need easy and secure access to the relevant documents. Also, they need to access the latest version of any document. They should know about any changes or redlining.
Assai helps them to:
- Digitize all documents in one central system
- Protect your data through safe and secure access
- Streamline and automate processes such as:
- Document indexing
- Document transfer
- Document signing
- Document stamping
All this enables you to focus on delivering your projects on time and on budget.
With Assai as a DMS, you can:
- Organize your documents, no matter the file format
- Find the right document through our advanced search
- Increase productivity through time savings
- Automate document processes
- Enhance data security by preventing files to be shared without permission
Assai has built-in workflow functionality, from which document controllers can benefit. These workflows forward documents to the next responsible person. Also, automatic notifications will remind stakeholders about outstanding actions.
Reviewing documents is easy thanks to integrated redlining and commenting functionality. Engineers use this in tandem with their personal inbox to save time and stay up-to-date.
Implementing a DMS for your utilities project does not take long. Built-in workflows are ready to use from day one.
Do you want access to the latest version of your files and documents in a safe and secure environment? Then Assai is the right DMS solution for you.