Assai offers an Electronic Document Management System (eDMS) designed to meet different industries’ needs.
Electronic document management systems (eDMS) are modern solutions that enable organizations to efficiently and securely manage, organize, and share their digital documents, such as PDFs, word processing files, spreadsheets, presentations or drawings, and digital scans of paper-based content.
These systems provide a central repository for all electronic documents, making them easily accessible to authorized users. With an eDMS, you can improve collaboration and productivity, reduce the risk of errors and data loss, and ensure compliance with regulatory requirements.
An eDMS can also be referred to as a DMS. Also read: What is document management, and what is a DMS?
An eDMS typically includes core features such as Document Management, Document Control, Asset Information Management and advanced features such as revision control, metadata tagging, search and retrieval, and workflow automation. These features enable users to find, access easily, and share the correct documents. For example, users can use an eDMS to track the status of a document, set up alerts and reminders, and automatically route documents for review and approval.
With Cloud-based eDMS, users can access documents from any device, anytime, or location. An eDMS can also make it easier for organizations to share documents with authorized external partners, such as customers and suppliers, improving communication and collaboration.
Assai eDMS includes comprehensive search options such as full-text search, document tagging, and metadata, and the fact that the latest revision always appears by default. It is easier for users to find and retrieve the necessary documents. This can save time and effort and help improve an organization’s efficiency.
Assai’s eDMS enables you to seamlessly connect to other systems such as Power BI and ERP. Our system can be easily customized and configured to meet your organization’s specific needs and requirements.
Our system helps standardize how documents are managed within an organization. An eDMS provides a consistent framework for organizing, storing, and accessing documents, which can help ensure that documents are easy to find, up-to-date, and accurate. Moreover, with features such as Intelligent numbering & automatic number generation, you can effortlessly manage document numbering.
Assai automates many manual processes in managing documents, such as filing, storing, and retrieving them. This can help reduce employees’ time and effort on these tasks and improve their productivity and efficiency. It also helps organizations save money by reducing the need for physical storage space, such as file cabinets and storage rooms.
We provide peace of mind by ensuring that essential documents are secure and protected from unauthorized access or tampering. An eDMS typically includes access control, encryption, and backup and recovery features. These help safeguard your organization’s confidential information and also comply with regulations. Finally, the system provides features and integrations such as reminders and reporting that support the smooth work process.
When choosing an eDMS, it’s essential to consider your specific needs and requirements. Some solutions are better suited for small businesses, while others are more appropriate for large enterprises. You should also consider the level of security and compliance offered by the supplier and its integration capabilities with other systems.
At Assai, we offer an electronic document management system designed to meet different industries’ needs, including Oil & Gas, Renewable Energy, Construction & Engineering, Transportation, Mining, and Utilities. Our user-friendly, secure, and scalable solutions come with expert support and training. Contact us today to learn more about how an eDMS can benefit your business.
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