Deliverable management
Fully control the status of project deliverables from pre-loading a Master Document Register, through review and approval, as-building, and handover to operations.
Document Control
Be in full control of your projects and operations
Proactively control document flows and timely interactions among all stakeholders – with Assai.
What is Document Control?
Document control refers to the procedures that are enforced during the creation, review, approval, release, distribution, access, storage, security, correction and disposal of documents. Document control therefore covers the standards during the entire document lifecycle.
Assai has Document Control as a core feature of its product. See the video to discover how it is used in practice.
Distribution dashboard for document control
Get immediate insight into the status of documents and transmittals and manage all Document Control actions from the Distribution Dashboard. From here it is possible to drill down to a deeper level of detail via one of the graphs or the list view.
Automated e-mail reminders
Reduce the time you spend chasing project stakeholders for documents. Configure the system to send automatic e-mail reminders when documents are late or due to be late. You can also send manual reminders via the distribution dashboard.
Document Control via Transmittal-based workflow
Automatically generate internal transmittals using distribution matrices and lists. Due dates are automatically calculated (based on the document status code).
Staging area for document controllers
In the “staging area” of Assai Admin, you can review and accept documents uploaded by external parties via the secure “Assai Portal”. Once accepted, the documents will become visible to all users.
Intelligent numbering structures that are customizable
Set up intelligent document numbering structures where every composition element has a meaning. Assai automatically generates the next number in the sequence.
Transmittal statuses for document control
Document Controllers can quickly see which documents on a transmittal require their attention thanks to Transmittal Statuses. This is unique functionality from Assai.
Share & transfer documents
Easily share and transfer documents to other projects. When shared, the ownership of the document remains in the source project and is available as a “read-only” document in the receiving project. When transferred, the ownership of the document is transferred to the other project.
Document Control features of Assai
Revision control
Don’t waste time looking for or working from the wrong revision. Assai always displays the latest revision by default, giving you peace of mind.
Read our article on the importance of revision or version control
Automated distribution
Distribute document revisions quickly and efficiently. Import distribution matrices or lists to enable automated document distribution. Always have clarity on what actions need to be taken, by whom and when.
Personal inboxes
Always know which documents need your attention thanks to Assai’s personal inboxes, supported by action counters, notifications, and late action reminders. Delegate actions to others when needed.
Integrated redlining and commenting
Optimise your review process with integrated and collaborative redline tools. Annotate documents, review others’ comments and stamp or sign documents to give your approval.
Collaborate with external parties
Easily collaborate with external parties who need to receive, submit or review documents, correspondence or queries, with Assai Portal.
Staging area
Review and accept documents submitted by external parties. Once accepted, revisions are visible to all users.
Document Control Dashboards & Reporting
Get immediate insight into progress of deliverables with live dashboards and reports. Build your own reports with the Power BI integration.
Other functionalities
Document Management
Make sure your team members don’t waste time looking for documents, with easy and comprehensive search functionality. In Assai’s Document Management System, documents are both secure and accessible.
Asset Information Management
Easily track and manage all documentation related to your asset – from project initiation to decommissioning – with Assai.
Advanced Functionality
Get an overview of Assai’s advanced functionality, which can be used to tailor our solution to your needs.
Articles on document control
Seven common pitfalls of document control (and how to avoid them!)
Robbert Geertsema, Assai’s resident Document Control specialist, shares the common pitfalls of document control and how a system such as Assai can help.
Document Control for the Renewable Energy industry
Document control is essential to any successful business, including the renewable energy industry. With a focus on sustainability and regulatory compliance, companies in this…
Benefits of a document control system for document controllers
A document control system is an essential tool for document controllers, as it can help to save time and streamline their workflow. This blog…
Best practices for document control
Document control is essential to any business or organization involved in complex projects and operations. Proper document control ensures that important information is accurate,…